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Association Management

SunVast Properties was established to be involved in the management of Homeowner’s Association properties, to include mixed-use developments, town homes, and residential communities throughout Florida. We have established a proud history of providing management services in Sarasota and surrounding markets.

SunVast Properties acts as administrator or point-of-contact to oversee the day-to-day operations of the homeowner’s association by providing financial services, clearer communication channels, policy development and asset protection. We have the ability to work at the front-end of a project with the builder/developer to understand the project from the ground up, which provides continuity during the transition to the homeowners. We can also supply a continuous evaluation of the maintenance of the facility, then identify and prioritize those maintenance needs effectively. SunVast can meet the challenge of dealing with homeowner’s concerns or possible escalating problems by acting as mediator so neighbors need not deal with neighbor issues.

SunVast Properties is a hands on Management Company. We are not an accounting firm or a mass production machine designed for quantity. Our managers are trained and well equipped to devote the necessary amount of time and effort required for effective property management. Attention to detail and a willingness to do whatever is necessary are two earmarks of the SunVast Properties team.

Property managers at SunVast Properties are backed by a support team of management professionals dedicated to the long term success of each project we undertake.
 


M A N A G E M E N T  A G R E E M E N T
 

The management agreement between your Community Association and SunVast Properties is perhaps the most important step in contracting a Professional Manager. Generally, the agreement will provide for and consist of the following parts:
 

  1. Appointment
  2. Responsibilities
  3. Insurance
  4. Terms
  5. Compensation

R O L E S  A N D  R E S P O N S I B I L I T I E S
In order to provide for the best possible communication between SunVast Properties and you as a client, we believe in the establishment of a point of contact or liaison for each organization. Typically, this role will be fulfilled by the President of the Board of Directors for your Association, however the Developer or Declarant can also fill this position. This person will have the sole authority to convey instruction or decision on behalf of the Board and the Association to the Property Manager, which lessens the potential for miscommunication.

A D D I T I O N A L  S E R V I C E S
For the Developer or Builder, SunVast Properties provides consulting that can benefit
the Association long before it comes into existence. Because of the nature of our business, SunVast Propertieshas the potential to readily adapt and custom tailor a solution for any of your needs. Pre-contractual management services include:
 


F I N A N C I A L  M A N A G E M E N T

  • Open Bank Accounts in Association's Name.
  • Define Chart of Accounts.
  • Obtain Historical Financial Records.
  • Create Journals.
  • Enforce Delinquency Collection Procedures.**
  • Prepare Various Monthly Financial Statements
    • Balance Sheet
    • Check Register
    • Profit and Loss General Ledger
    • Income Statement
    • Year-to-Date Comparison
    • Bank Account Reconciliation
  • Paying All Authorized Bills.
  • Funding Reserve Account.
  • Review Utility Bills and Monthly Expenses.
  • Review and/or Prepare Annual Budget.
  • Maintain All Association Records.
  • Work with Accountant to Prepare 10-99s and Promptly File Annual Federal and State Tax Returns.
  • Facilitate Refinancing and Transfer of Ownership Efforts by Providing Lenders and Escrow Officers with Necessary Documents.
  • Preliminary and build-out budget preparation
  • Annual assessment, capital contribution and builder dues recommendations
  • CC&R modifications and recommendations
  • Legal consultation through a third party specialist
  • Obtaining quotes for insurance and other contractual expenses
  • Master Planned Community and Sub-Association set-up and planning

 

P R O P E R T Y   M A N A G E M E N T

  • PROPERTY MANAGEMENT
  • Perform thorough property inspections to identify structural, maintenance and safety issues such as:
    • Exterior Condition
    • Electrical and Lighting
    • Landscape
    • Common Areas
    • Elevator Maintenance
    • Roof Condition
    • Roof-top Decks
    • Downspouts and Gutters
    • Common Area Water Storage Tank and Boiler
    • Amenities (i.e. Pool, Recreation Room, Exercise Room)
    • HVAC Efficiency
    • Plumbing
    • Sump Pumps
    • Trash Removal
    • Safety Equipment:
      • Smoke Detectors Fire Extinguishers
      • Smoke and Fire
      • Sprinkler Alarm
      • Common Area Emergency Lighting
      • Including Exit Signs
      • Emergency Gas Shut-Off Device
      • Emergency Water Shut-Off Valve
      • Emergency Back-Up Gas and
      • Diesel Generators (Including Battery Back-Up Systems).
      • Methane and/or Carbon Dioxide Warning Systems
  • Establish Open Communication with All Homeowners
  • Respond Promptly to Service Requests; Prioritizing Each Request to Ensure Timely Response.
  • Review and/or Supervise Capital Improvement Projects.
  • Review Parking Assignments and Enforcement Procedures.
  • Monitor Adherence of Association's Building Policies.
  • Provide 24 hour emergency service.

 

A D M I N I S T R A T I V E  M A N A G E M E N T

  • ADMINISTRATIVE MANAGEMENT
  • Notify Homeowners, Utilities and Vendors of New Management.
  • Assist in Minimizing Burden of Board Members.
  • Review Fire, Liability, Workers Compensation and Earthquake Insurance Policies.
  • Review Association's Governing Documents Including CC&Rs, By-laws, Amendments and Resolutions.
  • Advise and Guide Association Board on Establishing Amendments, Resolutions, Policies and Rules and Regulations.
  • Communicate to Board a Cost-Effective, Proactive Approach Towards Property Management.
  • Review and/or Establish Emergency Procedures:
  • Emergency Water Shut-Off
  • Emergency Gas Shut-Off
  • Emergency Fire Evacuation
  • Attend Board and Association Meetings.
  • Prepare and Mail Notices, Proxies, Ballots and Agendas.
  • Maintain All Association Records and Handle All Board and Homeowner Correspondences.
  • Record and Maintain Information Containing Names and Phone Numbers of Homeowners Including Emergency Contact Information.
 

 

321 Interstate Blvd. Sarasota, FL 34240

 

Office 941 378-0260    Fax 941 378-0322

 
 
info@sunvast.net